Policies, checklists, and monitoring to keep your Galway business on the right side of the DPC. Start in under 2 minutes.
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GDPR applies to every property management company in Ireland, whether you're based in Galway City or anywhere across Galway. With approximately 15,000 SMEs in the county, the DPC has made it clear that enforcement applies to businesses of all sizes.
Galway is the economic capital of the west of Ireland, with a thriving medtech cluster that includes Medtronic, Boston Scientific, and Zimmer Biomet. NUI Galway and the city's vibrant arts scene make it a hub for education and cultural tourism. The county's Atlantic coastline and Connemara attract significant tourism revenue year-round. Property Management Companies in Galway typically process owner and tenant names, contact details, and unit numbers and service charge payment records and arrears information — both of which fall squarely under GDPR's definition of personal data. The risk of managing access control and fob systems that track resident entry and exit patterns without transparency makes compliance particularly important for this sector.
Let's walk through what compliance looks like for your business, step by step.
Yes — it's a legal requirement. Any property management company in Galway processing personal data must meet GDPR standards. This covers everything from customer names and emails to CCTV footage and HR files. The DPC enforces compliance across all Irish businesses regardless of size, with fines of up to €20 million.
RISK ASSESSMENT
Managing access control and fob systems that track resident entry and exit patterns without transparency
Operating CCTV across multiple developments without consistent policies, signage, or retention schedules
Circulating owner and resident personal data in management company AGM minutes and communications
Collecting and processing service charge payment data, including debt records, across multiple developments without unified data protection
Sharing resident personal data with maintenance contractors, insurance companies, and debt collection agencies without proper agreements
DATA INVENTORY
FREE ASSESSMENT
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REQUIRED DOCUMENTS
Every Property Management Company in Ireland needs these documents to demonstrate GDPR compliance. ComplianceKit generates all 8 policy types with a living compliance score that tracks your progress.
STEP BY STEP
Provide a comprehensive privacy notice to all owners and residents of each development you manage, explaining what data you collect and why.
Audit CCTV across all managed developments to ensure consistent compliance — proper signage, a documented lawful basis, a maximum 30-day retention period, and restricted access.
Review your access control systems and establish clear policies on how long fob usage data is retained and who can access it.
Put data processing agreements in place with every contractor, insurer, debt collection agency, and service provider that handles resident data.
Do not include personal details such as unit-specific arrears amounts or individual owner names in circulated AGM minutes without considering data protection implications.
Implement a central data retention schedule that applies consistently across all developments you manage.
Establish a clear process for handling DSARs from residents, including requests for CCTV footage — you must respond within one month.
COMMON PITFALLS
Including individual unit arrears amounts or personal disputes in AGM minutes that are circulated to all owners in the development.
Operating CCTV across managed developments without consistent signage, retention policies, or access controls at each site.
Not having data processing agreements with the numerous contractors (plumbers, electricians, cleaners) who access resident areas and personal data.
Retaining access control logs showing individual resident movements for years without any documented purpose or retention schedule.
FAQ
Everything you need to know about GDPR compliance for your business.
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Every day your Property Management Company in Galway operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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