Policies, checklists, and monitoring to keep your Cork business on the right side of the DPC. Start in under 2 minutes.
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If you run a property management company in Cork, you're handling personal data every single day — from owner and tenant names, contact details, and unit numbers to service charge payment records and arrears information. With over 32,000 SMEs in the county and the Data Protection Commission actively issuing fines, GDPR compliance isn't something you can afford to ignore.
Cork is Ireland's second-largest economic centre, with a powerful pharmaceutical and life sciences cluster including Pfizer, Eli Lilly, and Johnson & Johnson. The tech sector thrives with Apple's European headquarters and a growing startup scene. The county's food heritage is nationally renowned, with Ballymaloe and the English Market underpinning a vibrant artisan food economy. For property management companies operating in and around Cork City, the risks are concrete: managing access control and fob systems that track resident entry and exit patterns without transparency is one of the most common triggers for DPC investigations in this sector.
This guide breaks down exactly what your business needs to do — and how ComplianceKit.ie can get you there in hours, not weeks.
Yes. Every property management company in Cork that collects or processes personal data must comply with GDPR under the Irish Data Protection Act 2018. This includes customer records, payment details, and staff information. The Data Protection Commission can impose fines of up to €20 million for non-compliance.
RISK ASSESSMENT
Managing access control and fob systems that track resident entry and exit patterns without transparency
Operating CCTV across multiple developments without consistent policies, signage, or retention schedules
Circulating owner and resident personal data in management company AGM minutes and communications
Collecting and processing service charge payment data, including debt records, across multiple developments without unified data protection
Sharing resident personal data with maintenance contractors, insurance companies, and debt collection agencies without proper agreements
DATA INVENTORY
FREE ASSESSMENT
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REQUIRED DOCUMENTS
Every Property Management Company in Ireland needs these documents to demonstrate GDPR compliance. ComplianceKit generates all 8 policy types with a living compliance score that tracks your progress.
STEP BY STEP
Provide a comprehensive privacy notice to all owners and residents of each development you manage, explaining what data you collect and why.
Audit CCTV across all managed developments to ensure consistent compliance — proper signage, a documented lawful basis, a maximum 30-day retention period, and restricted access.
Review your access control systems and establish clear policies on how long fob usage data is retained and who can access it.
Put data processing agreements in place with every contractor, insurer, debt collection agency, and service provider that handles resident data.
Do not include personal details such as unit-specific arrears amounts or individual owner names in circulated AGM minutes without considering data protection implications.
Implement a central data retention schedule that applies consistently across all developments you manage.
Establish a clear process for handling DSARs from residents, including requests for CCTV footage — you must respond within one month.
COMMON PITFALLS
Including individual unit arrears amounts or personal disputes in AGM minutes that are circulated to all owners in the development.
Operating CCTV across managed developments without consistent signage, retention policies, or access controls at each site.
Not having data processing agreements with the numerous contractors (plumbers, electricians, cleaners) who access resident areas and personal data.
Retaining access control logs showing individual resident movements for years without any documented purpose or retention schedule.
FAQ
Everything you need to know about GDPR compliance for your business.
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Every day your Property Management Company in Cork operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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