GDPR applies to every catering company in Ireland, whether you’re based in Cork City or anywhere across Cork. With approximately 32,000 SMEs in the county, the DPC has made it clear that enforcement applies to businesses of all sizes. Let’s walk through what compliance looks like for your business.
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Yes. Every catering company in Cork that processes personal data of EU residents must comply with GDPR. This includes collecting customer names, email addresses, payment details, or any information that can identify a person. Non-compliance can result in fines of up to €20 million or 4% of annual global turnover. The Data Protection Commission (DPC) in Ireland is actively enforcing these rules.
RISK ASSESSMENT
Dietary and allergen data revealing health conditions or religious beliefs processed without appropriate safeguards for special category data
Guest lists received from event clients retained indefinitely rather than being deleted after the event
Temporary staff personal data (PPS numbers, bank details) stored on unsecured shared drives or spreadsheets
Customer enquiry data from website contact forms processed without a privacy notice or defined retention period
Food delivery order data including home addresses and phone numbers retained beyond the delivery purpose
DATA INVENTORY
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REQUIRED DOCUMENTS
Every Catering Company in Ireland needs these documents to demonstrate GDPR compliance.
STEP BY STEP
Implement a secure process for receiving, storing, and deleting attendee dietary and allergen information, treating it as potential special category data.
Create a standard data deletion procedure for guest lists and event-specific data, ensuring it is securely deleted within a defined period after each event.
Review how temporary staff data is collected and stored, ensuring PPS numbers and bank details are encrypted and access-restricted.
Add a clear privacy notice to the company website and ensure it is provided to clients at the point of engagement.
Establish Data Processing Agreements with corporate clients who share employee or guest data for catering purposes.
Train kitchen and event staff on the importance of handling dietary information confidentially and securely.
COMMON PITFALLS
Keeping dietary requirement sheets from past events in kitchen files indefinitely without any data deletion process.
Treating allergen information as ordinary business data rather than recognising it as potential special category data requiring additional protections.
Storing temporary staff personal data in unprotected Excel spreadsheets accessible to multiple team members without need-to-know restrictions.
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Every day your Catering Company in Cork operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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