Policies, checklists, and monitoring to keep your Roscommon business on the right side of the DPC. Start in under 2 minutes.
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Roscommon is home to a thriving business community of approximately 3,600 SMEs, and travel agencies in the Roscommon Town area and beyond are no exception. But many don't realise the extent of their GDPR obligations — particularly around passport copies and visa application data stored on unsecured systems or retained long after the trip has concluded.
Under the Irish Data Protection Act 2018, every business that processes personal data must comply with GDPR. For travel agencies, that means having proper policies for handling customer identification data (full name, date of birth, passport number, nationality), payment and financial information (credit card details, bank transfers, deposit records), and more. The DPC has the power to fine non-compliant businesses up to €20 million.
Roscommon is a predominantly rural county with beef and sheep farming at the heart of its economy. The county has attracted pharmaceutical and medical device manufacturing to towns like Boyle and Ballaghaderreen. Tourism around Lough Key Forest Park and heritage sites, combined with improved road infrastructure, is gradually diversifying the local economy. With enforcement ramping up across Ireland, there's never been a more important time to get your house in order.
Absolutely. GDPR applies to all travel agencies in Roscommon that handle personal data of EU residents — whether that's booking information, contact details, or employee records. Ireland's Data Protection Commission actively enforces these rules, with penalties reaching up to 4% of annual global turnover.
RISK ASSESSMENT
Passport copies and visa application data stored on unsecured systems or retained long after the trip has concluded
Personal data transferred to hotels, airlines, and tour operators in countries without EU adequacy decisions, without appropriate safeguards
Health and medical information collected for travel insurance processed without recognising it as special category data
Customer financial data including credit card details stored in booking systems without PCI DSS compliance
Extensive travel profiles built from booking history used for marketing without a clear lawful basis
DATA INVENTORY
FREE ASSESSMENT
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REQUIRED DOCUMENTS
Every Travel Agency in Ireland needs these documents to demonstrate GDPR compliance. ComplianceKit generates all 8 policy types with a living compliance score that tracks your progress.
STEP BY STEP
Map all international data transfers to identify which countries customer data is sent to and implement appropriate safeguards such as Standard Contractual Clauses where no adequacy decision exists.
Implement a strict retention policy for passport copies and visa documentation, ensuring they are securely deleted within a defined period after the travel date.
Review all third-party relationships with airlines, hotels, and tour operators to ensure Data Processing Agreements or appropriate data sharing agreements are in place.
Ensure health and medical information collected for travel insurance is treated as special category data with explicit consent obtained and restricted access enforced.
Audit the booking system for PCI DSS compliance and ensure customer payment data is encrypted and access-controlled.
Train all staff on the sensitivity of the data they handle, particularly passport details and medical information, and on procedures for handling data subject requests.
Implement a clear privacy notice at the point of booking that explains all data sharing with international third parties.
COMMON PITFALLS
Retaining passport scans and visa copies indefinitely in email inboxes or shared folders rather than securely deleting them after the trip.
Transferring customer data to hotels and tour operators in non-EU countries without considering whether appropriate data transfer safeguards are in place.
Failing to obtain explicit consent for processing medical information provided for travel insurance or special assistance requests.
Sending marketing emails about travel deals to past customers without valid consent, relying solely on the prior booking relationship.
FAQ
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Every day your Travel Agency in Roscommon operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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