If you run a property management company in Longford, you’re handling personal data every single day — from customer records to employee files. With over 2,000 SMEs in Longford and the Data Protection Commission actively issuing fines, GDPR compliance isn’t something you can afford to ignore. Here’s exactly what you need to know.
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Yes. Every property management company in Longford that processes personal data of EU residents must comply with GDPR. This includes collecting customer names, email addresses, payment details, or any information that can identify a person. Non-compliance can result in fines of up to €20 million or 4% of annual global turnover. The Data Protection Commission (DPC) in Ireland is actively enforcing these rules.
RISK ASSESSMENT
Managing access control and fob systems that track resident entry and exit patterns without transparency
Operating CCTV across multiple developments without consistent policies, signage, or retention schedules
Circulating owner and resident personal data in management company AGM minutes and communications
Collecting and processing service charge payment data, including debt records, across multiple developments without unified data protection
Sharing resident personal data with maintenance contractors, insurance companies, and debt collection agencies without proper agreements
DATA INVENTORY
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REQUIRED DOCUMENTS
Every Property Management Company in Ireland needs these documents to demonstrate GDPR compliance.
STEP BY STEP
Provide a comprehensive privacy notice to all owners and residents of each development you manage, explaining what data you collect and why.
Audit CCTV across all managed developments to ensure consistent compliance — proper signage, a documented lawful basis, a maximum 30-day retention period, and restricted access.
Review your access control systems and establish clear policies on how long fob usage data is retained and who can access it.
Put data processing agreements in place with every contractor, insurer, debt collection agency, and service provider that handles resident data.
Do not include personal details such as unit-specific arrears amounts or individual owner names in circulated AGM minutes without considering data protection implications.
Implement a central data retention schedule that applies consistently across all developments you manage.
Establish a clear process for handling DSARs from residents, including requests for CCTV footage — you must respond within one month.
COMMON PITFALLS
Including individual unit arrears amounts or personal disputes in AGM minutes that are circulated to all owners in the development.
Operating CCTV across managed developments without consistent signage, retention policies, or access controls at each site.
Not having data processing agreements with the numerous contractors (plumbers, electricians, cleaners) who access resident areas and personal data.
Retaining access control logs showing individual resident movements for years without any documented purpose or retention schedule.
FAQ
Everything you need to know about GDPR compliance for your business.
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Every day your Property Management Company in Longford operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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