Policies, checklists, and monitoring to keep your Dublin business on the right side of the DPC. Start in under 2 minutes.
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If you run a co-working space in Dublin, you're handling personal data every single day — from member names, addresses, phone numbers, and email addresses to company and business information linked to individual members. With over 85,000 SMEs in the county and the Data Protection Commission actively issuing fines, GDPR compliance isn't something you can afford to ignore.
Dublin is Ireland's capital and dominant economic engine, home to European headquarters for Google, Meta, Microsoft, and hundreds of multinational corporations. The financial services sector in the IFSC is a major employer, while a thriving startup ecosystem and world-class universities fuel innovation. Tourism, creative industries, and professional services round out a highly diversified economy. For co-working spaces operating in and around Dublin City, the risks are concrete: monitoring member wifi usage, printing, and internet activity beyond what is necessary for network security is one of the most common triggers for DPC investigations in this sector.
This guide breaks down exactly what your business needs to do — and how ComplianceKit.ie can get you there in hours, not weeks.
Yes. Every co-working space in Dublin that collects or processes personal data must comply with GDPR under the Irish Data Protection Act 2018. This includes customer records, payment details, and staff information. The Data Protection Commission can impose fines of up to €20 million for non-compliance.
RISK ASSESSMENT
Monitoring member WiFi usage, printing, and internet activity beyond what is necessary for network security
Operating access control systems that create detailed logs of member working hours and location within the building
Running CCTV in shared working areas that may capture members' screens, documents, or confidential meetings
Collecting visitor data for temporary access passes without a privacy notice or retention schedule
Sharing member contact details in community directories or event attendee lists without explicit consent
DATA INVENTORY
FREE ASSESSMENT
See exactly where your Co-Working Space in Dublin stands on GDPR compliance — no signup required.
REQUIRED DOCUMENTS
Every Co-Working Space in Ireland needs these documents to demonstrate GDPR compliance. ComplianceKit generates all 8 policy types with a living compliance score that tracks your progress.
STEP BY STEP
Provide a comprehensive privacy notice to every new member covering all data you collect — membership details, access logs, WiFi monitoring, CCTV, and event participation.
Position CCTV cameras so they do not capture members' screens or confidential documents, and display signage in all recorded areas.
Implement network security that protects member data without unnecessary surveillance of internet activity — only log what is needed for security.
Set access control data retention to a maximum of 6 months and limit who can view entry and exit logs.
Obtain explicit consent before including member names in any shared directory, Slack channel, or community mailing list.
Put data processing agreements in place with your access control provider, WiFi and network management service, CCTV provider, and booking/membership platform.
Create a separate visitor sign-in process with its own privacy notice, and delete visitor records within 30 days of the visit.
COMMON PITFALLS
Publishing a member directory or community list that includes all members' names and contact details without asking each member for consent.
Positioning CCTV cameras in shared working areas in a way that could capture members' laptop screens or confidential documents.
Logging detailed member WiFi browsing activity beyond what is necessary for network security and troubleshooting.
Not providing visitors and event attendees with a privacy notice when they sign in to the building.
FAQ
Everything you need to know about GDPR compliance for your business.
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Every day your Co-Working Space in Dublin operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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