Policies, checklists, and monitoring to keep your Kilkenny business on the right side of the DPC. Start in under 2 minutes.
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Kilkenny is home to a thriving business community of approximately 5,800 SMEs, and architects in the Kilkenny City area and beyond are no exception. But many don't realise the extent of their GDPR obligations — particularly around detailed client lifestyle information (family composition, health conditions, accessibility needs) collected during design briefs stored without privacy notices.
Under the Irish Data Protection Act 2018, every business that processes personal data must comply with GDPR. For architects, that means having proper policies for handling client contact and identification data (name, address, phone, email), client lifestyle and family information from design briefs (family size, health needs, accessibility requirements), and more. The DPC has the power to fine non-compliant businesses up to €20 million.
Kilkenny is known as Ireland's medieval capital, and tourism centred on Kilkenny Castle and the city's heritage streets is a major economic driver. The county has a strong craft and design sector, supported by the Kilkenny Design Centre and Jerpoint Glass. Agriculture, food production, and a growing services sector provide broad-based employment. With enforcement ramping up across Ireland, there's never been a more important time to get your house in order.
Absolutely. GDPR applies to all architects in Kilkenny that handle personal data of EU residents — whether that's booking information, contact details, or employee records. Ireland's Data Protection Commission actively enforces these rules, with penalties reaching up to 4% of annual global turnover.
RISK ASSESSMENT
Detailed client lifestyle information (family composition, health conditions, accessibility needs) collected during design briefs stored without privacy notices
Project files shared with multiple contractors, engineers, and local authorities containing client personal data without data sharing agreements
Planning application documents containing client personal data published on local authority websites and accessible indefinitely
Site photographs and drone footage capturing neighbouring properties and individuals without consent
Legacy project archives containing decades of client personal data stored in unsecured offices or off-site storage
DATA INVENTORY
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REQUIRED DOCUMENTS
Every Architect in Ireland needs these documents to demonstrate GDPR compliance. ComplianceKit generates all 8 policy types with a living compliance score that tracks your progress.
STEP BY STEP
Provide clients with a clear privacy notice at the start of the project explaining what personal data will be collected, shared, and retained.
Review the design brief process to ensure that lifestyle and accessibility information collected is proportionate and stored securely.
Establish data sharing agreements with engineers, quantity surveyors, and contractors who receive client data as part of the project team.
Consider the GDPR implications of planning applications, informing clients that their personal data will become part of public planning records.
Implement a retention schedule for project archives that balances professional obligations and statute of limitations periods with GDPR minimisation.
Review drone and photography practices to ensure neighbouring properties and individuals are not captured without justification.
COMMON PITFALLS
Collecting extensive personal lifestyle information during design briefs without informing clients about data protection or providing a privacy notice.
Sharing client personal data with large project teams — builders, engineers, quantity surveyors — without any data sharing or processing agreements.
Retaining project archives containing client personal data for decades without any retention review, even for projects completed long ago.
Using drone footage from site surveys that captures identifiable images of neighbours or their properties without considering privacy implications.
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Every day your Architect in Kilkenny operates without proper GDPR compliance is a risk. The DPC is increasing enforcement across Ireland — get ahead of it today.
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